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Create Publishing Workflow Notifications with PublishPress

PublishPress is a useful plugin for WordPress publishing teams to become efficient and organized. It helps your publishing team customize their workflows quickly and to keep on top of a busy WP site.

You will find both tasks easy to perform with two particular features:

In this post, you are going to look at both.


The Calendar and Notifications are the two pillars, two main features of the PublishPress plugin. They both will instantly increase efficiency and productivity of your publishing team.

Workflow notifications

Publishing Calendar

Use the Calendar to get an instant overview of your publishing schedule:

Workflow notifications

Out of the box, you will instantly see all the content that you are planning to publish in the next six weeks.

If you wish to refine what you see, you have a choice of a few filters. You can filter your calendar by following criteria:

  • By statuses
  • By categories
  • By users
  • By types
  • By weeks.
Workflow notifications

Drag-and-drop an unpublished post from one date to another if you need to change its publication date.

Click on a content title to see a pop-up with the content item details. Use the links underneath to administer this content item efficiently:

  • To edit it;
  • To send it to trash;
  • To view it;
  • To “follow” it.
Workflow notifications

Need to create a new content item quickly? Click on any date directly on the Calendar, and you will see a pop-up to enter your content:

Workflow notifications

The Calendar is useful to any WordPress publishing team seeking to increase their productivity.

Visit the PublishPress Calendar documentation page to for more information. Or take the PublishPress for a free no-obligation seven-day test-drive.

Notifications Workflow System

The PublishPress Notifications System allows your publishing team to always stay on top of all the changes and everything that's being published on your WordPress site.

Workflow notifications

By default, your PublishPress has two different notifications workflows.

Workflow notifications
  1. One is going to be a notification sent out every time posts are saved.
  2. Also, you are going to get a notification every time an editorial comment is left.

We'll come to the editorial comments in more detail in a moment.

For now, that's a feature of PublishPress which allows you to discuss with your WordPress publishing team every post before it is published.

Look at notifying people when posts are saved.

Click on Edit.

Workflow notifications

You are going to get a variety of choices on this screen.

Workflow notifications

On the left-hand side here is "When to Notify".

Workflow notifications

You can get notified of specific actions.

For example, you can get notified when the content is saved after the major changes have been added:

Workflow notifications

If you want, you can narrow it down to only particular parts of the site.

For example, maybe you only want to get notifications if a post is added:

Workflow notifications

Or maybe, if this is a site with WooCommerce installed with shopping products, you are only interested in getting notifications when new products are saved:

Workflow notifications

You can choose only to get notifications on the content in specific categories:

Workflow notifications

Or, perhaps, only if the content is changing from one status to another.

Maybe, you are only interested in a content which is moving from particular statuses (1) to the Published (2):

Workflow notifications

In this particular instance, you are only going to get notified when:

  1. The content is saved.
  2. If it is a WooCommerce product.
  3. If it is moved from Pitch, or Assigned, or In Progress, or Draft, or Pending Review, or Published.

So, you are only getting notifications when new WooCommerce products are published on your site.

In the middle, all you need to do is choose who gets notifications:

Workflow notifications

The site administrator is checked by default. You can also choose to notify the authors of the content. You can drill down and choose specific users as well.

Watch the video below to learn about publishing workflow notifications with PublishPress.

What's Next?

If you are interested in finding out more, get PublishPress with all of its add-ons for free for a seven-day trial.

Or purchase PublishPress from our site and instantly improve your WordPress publishing team productivity and efficiency.

Still have questions? Please, visit PublishPress FAQ page, and hopefully, you will find your question answered. Or contact us via Twitter or Facebook.

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Posting contributed articles about the major web design highlights and novelties. Come across a handful of useful tutorials and guides shared by experts in the web design and online marketing fields.

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